What Are NCR Pads?
Nearly all businesses have a requirement for physical documentation detailing transactions between customers and the business itself – traditionally, the simplest form of these records were produced by issuing an invoice and a relevant receipt. For many years this was achieved through using carbon paper books or pads – an often ‘messy’ process resulting in a sometimes unclear, receipt copy of the issued invoice – this has, thankfully, been replaced by the NCR Pad or book. NCR pads are easy-to-use, practical business documents that can provide instant copies and records of transactions of differing nature, thus saving valuable administration effort and time. The term NCR refers to No Carbon Required – this is a form, notebook, or pad in which the paper has been treated with a special coating which reacts to the pressure of a pen thus creating clean, clear duplicate copies. When you write on the top copy of an NCR sheet it automatically reproduces the same image on the subsequent sheets beneath – NCR pads are usually produced in 2, 3 or 4-part sets which are glued together to create an NCR book, where one of the NCR copies is fastened to the book ensuring that all your file copies are kept together in one place. These pads provide physical hard copies of each individual transaction, making them instant and valuable referable records of the business performed and are a proven, reliable form of accurate record-keeping.
NCR Pads Uses
The primary use of NCR pads is in creating instant copies for all parties of invoices and receipts. NCR invoice printing is used by many businesses – the NCR document records all details of the transaction – the item sold, the date and price and, in some instances, which employee has performed the transaction. The relevant coloured copies are retained by both the seller and purchaser. Likewise, NCR receipts provide the “mirror” document of the invoice – wherever an invoice is issued there will be a requirement for a receipt which contains the same information as the invoice. The receipt is issued after the transaction is complete as opposed to the invoice which is issued prior to the business taking place. Both documents provide accurate, corresponding records used in accounting to track and evidence sales transactions to verify requests and receipts for payment.
NCR Printing
The most requested use by businesses is for 2 Part or 3 Part NCR printing – however NCR pads can be produced with more copies if required. The pads are often available in a range of colours to easily distinguish which party of the transaction receives which colour as their official record of the business completed. NCR printing provides businesses with an easy, cost-effective way to track and record any transaction with a fully co-ordinated, accurate paper-trail that can save businesses valuable time and money in administration issues.
NCR Pads Uses
They are used by many businesses, especially those in industries such as retail, construction, and catering. Any business environment where there is a requirement for instant multiple copies of an original document to be produced can make use of NCR printing. Aside from the invoice/receipt function, other documents that lend themselves to NCR pads are Delivery Notes, which are often included with goods being transported between locations, itemising the specific objects being transported and act as a checklist at both points of departure and arrival, and Purchase Orders, which are commercial documents outlining types, quantities and agreed prices for products or services.
Invoice books and duplicate books are typically supplied as stapled, spine-taped and perforated, which allows your office copies to be retained in one place in the book for safe storage and easy reference.
Personalised NCR Pads
You may consider having personalised NCR books or pads printed. Personalised NCR Pads will benefit your business by providing constant brand reinforcement, a professional image and appearance, along with that personal touch that builds business relationships with customers – and all your customers will especially appreciate the easy-to-use and less messy stationery!
Enigma Design and Print – Work with the professionals
If design isn’t your forte, consider hiring a professional graphic designer. At Enigma, we can bring your vision to life while ensuring a polished and visually appealing result. We understand that an exceptional business card is more than just a piece of paper; it’s a representation of your professionalism and dedication to your craft. Contact us today to discuss how we can elevate your business card design and printing.