5 Uses For NCR Forms
One of the most-commonly used forms of business stationery is the NCR form. Used especially by retail, catering and construction businesses, or any business that needs to provide instant multiple copies of an original document, NCR forms are widely used and have taken the place of the original carbon copies that had been in use for many years.
NCR
NCR stands for “No Carbon Required” and it refers to paper that has been treated with a special coating which reacts to the pressure of a pen – each sheet is then glued together and compiled into a set, book or pad, so that whatever has been written on the first, or top sheet is automatically reproduced on the subsequent sheets without the need for the “old-fashioned” and somewhat “messy” carbon paper used previously to produce the duplicate copies. These NCR sheets are available in 2, 3 or 4-part sets, pads which consist of many NCR sets glued together, or NCR books where one of the NCR copies is fastened to the book ensuring that all your file copies are kept together.
NCR Uses
Amongst the many business documents that make use of NCR printing are:
Invoices
The most common use of NCR printed materials are invoices – there is a requirement in any retail environment for an invoice, or bill, to be presented to a purchaser. The NCR document records all details of the transaction – the item sold, the date and price and, in some instances, which employee has performed the transaction.
Receipts
Wherever an invoice is issued there will be a requirement for a receipt – effectively the ‘mirror document’ to the invoice – the receipt contains the same information as the invoice but, whereas the invoice is issued prior to the transaction, the receipt is issued after the transaction is complete. Both documents are used in accounting to record and evidence sales transactions to verify requests and receipts for payment.
Purchase Orders
These are commercial documents outlining types, quantities and agreed prices for products or services. They are a commonly used form of business documentation which lends itself to NCR use.
Agreement Forms
These documents are often produced in duplicate books or continuous NCR forms. Agreement forms are legal documents where it is necessary for a party to sign and agree to Terms and Conditions or similar.
Delivery Notes
Goods being transported between locations will usually be accompanied by delivery notes – these documents itemise the specific objects being transported and act as a checklist at both the points of departure and arrival.
Customised NCR Pads
Many businesses will use custom carbonless printing to produce NCR documentation that carries their company brand in one form or another – your NCR pad design can incorporate your brand logo and colours, automatically reinforcing your brand image every time one of these documents is issued. This gives a professional business image that will make an impact in your specific business arena and marketplace to both your customers and suppliers. Custom carbonless printing produces documents that make your company image more recognisable and provides an easy-to-use customised document that gives an impression of a well-organised and professional business. Personalised, custom NCR documents can help maintain accurate records about your products and services which could be a great help in identifying solutions to any customer invoice issues – something your customers will appreciate, along with the personal nature of your service which provides a clearer picture of any transaction by providing a ready-made, comprehensive paper trail.
NCR Printing with Enigma Print & Design
If your business is based in Kent, then you should speak to Enigma Print – they are an established print business who specialise in providing the best NCR printing in Dartford and surrounding areas – their knowledgeable and experienced staff can furnish you with the best advice for all your business stationery requirements.